Nobody in
The crew knock, wait, and leave with an empty van and nothing to show for the slot.
“Sorry, I forgot it was today”Nobody’s in. The bed’s still put together. The box is half-taped in the hall. AnyoneIn checks someone’s home, the item’s ready and it’s the right one, before the returns van sets off.
A delivery needs someone in. A collection needs someone in, with the right thing, ready to go, whether it’s a faulty laptop, a washing machine or a bed frame. Miss any one and the van leaves empty-handed, and the refund clock keeps ticking.
Built for the way out as well as the way in. Collections and returns get their own questions, their own prep instructions and their own outcomes, not a delivery message with the words swapped round.
The crew knock, wait, and leave with an empty van and nothing to show for the slot.
“Sorry, I forgot it was today”Still assembled, still full, or half-packed. Two crew can’t take a wardrobe with the clothes still in it.
“Can’t you just take it apart?”The wrong model waiting in the hall, or two of the three pieces the return was booked for.
“Oh, you wanted the chairs too?”No collection, no refund. So they ring, then email, then chat, until someone sorts it.
“Where’s my refund?”Every week a returned item sits in someone’s hallway is a week it isn’t back on sale.
Another week, another markdownA returns van that comes back empty costs the same as one that comes back full.
Two crew, one day, three itemsThe same email, text and call as a delivery, with the questions a collection needs. Your prep instructions go out with the confirmation, so the crew arrive to something they can take.
Confirmed like any delivery. “My son will be in” counts, and his name goes to the crew.
Taken apart if it was assembled, emptied, and easy to reach. If it won’t be, your team hears before the van leaves.
Every message lists exactly what’s being collected, so “that’s not the one” comes up now, not on the doorstep.
Harlow & Finch: Hi Sam, we’re collecting your Oak bed frame Thu 15 Oct, 12pm–5pm. Will someone be in to hand it over? Reply YES, or tell us what suits you. hf.example/c/3b91c0
Yes I’ll be in. It’s still put together though
Thanks Sam, that’s confirmed for Thursday 15 October, 12pm–5pm. Please take the frame apart and have it by the front door before the crew arrive, as they can’t dismantle it on the day.
No problem, will do tonight
Confirmed · will dismantle
When the first collection works, everything behind it works too: the refund, the customer, the resale.
One failed collection
Calculator defaults for a returns-heavy retailer. Every figure is an assumption you can change.
Start the calculator from a returns-heavy business, with the value your stock loses while it waits switched on.
Take a 60-day pilot with a hold-out group, and see the difference in your own numbers.